Administrative Procedure 518

DISPOSAL OF EQUIPMENT/MATERIALS

Background

All equipment, materials and real property are purchased with public funds or donated by private parties, thus becoming the property of the Division. To this end, the Division prescribes that the following steps be followed when a school wishes to dispose of excess or obsolete items.

Procedures

  1. The Principal shall prepare a list of any items of which the school desires to dispose of and submit to the Secretary-Treasurer for approval prior to circulating the list to the Division schools, Operations and Maintenance and Division Office.
    1. Items over five hundred dollars ($500.00) shall be disposed of, as follows:
      1. Advertising the item,
      2. Accepting sealed bids,
        School or Division garage sale,
      3. Establishing and accepting a “fair price” and sell to a private party, as approved by the Secretary-Treasurer and the Superintendent.
    2. Revenue from such sales shall be receipted at Division Office and then returned to the department or school.
       
  2. Where there is a need to dispose of Division equipment or materials (i.e. Operations and Maintenance, Transportation, Technology), the process defined for schools (above) shall be followed, with the receipts being credited to the Division or department capital account.
     
  3. Exceptions to this Administrative Procedure may be made in emergent situations, at the discretion of the Board Chair,  Secretary-Treasurer and the Superintendent, where it is deemed to be in the best interests of the Division.
     
  4. Where the net salvage value of an item, as determined by the Board Chair,  Secretary-Treasurer and the Superintendent, is deemed to be over five thousand dollars ($5,000.00), Alberta Regulation 181/2010 must be carefully followed.
     

 

Reference

Section 33,52,53,68,222 Education Act

Disposition of Property Regulation 181/2010

 

Approved: September 26, 1996

Amended: May 30, 2017; August 21, 2018