Policy and Procedure Updates

The Board of Trustees and Administration of Westwind School Division welcomes opportunities for stakeholders to dialogue on educational matters and providing feedback on Administrative Procedures is one of the ways in which you can share your input.  Please fill out this form to share your ideas about AP's with the Westwind Administration team.

Recent updates on existing Board Policies and Administrative Procedures are below.

Board Policies

October 3, 2019

Approved update to Board Policy 4 Appendix B: Trustee Code of Conduct Sanctions.

Addition of:

11. If a trustee is disqualified under section 87 or 88 of the Education Act from remaining as
a trustee of the Board and does not resign as required under section 90, the Board may by
resolution declare the trustee to be disqualified from remaining a trustee or the Board
may apply for originating notice to the Court of Queen’s Bench for an Order:
     11.1 Determining whether the trustee is qualified to remain as a trustee, or
     11.2 Declaring the trustee to be disqualified from remaining as a trustee

September 5, 2019

At the September 5, 2019 Board Meeting, trustees approved the following policy amendment:

Board Policy 2 ROLE OF THE BOARD

Selected Responsibilities

Addition of:

8. Arrange for educational services on Hutteritarian Brethren colonies, as requested, in
facilities to be provided by the colony, for an annual rental fee

Board Policy 21: HUTTERITE COLONY SCHOOLS

May 30, 2019

At the May 30, 2019 Board Meeting, trustees approved the following policy amendment:

Board Policy 7 BOARD OPERATIONS

Original Text

4.7 The Board will hold special meetings provided that petitions are received signed by at least ten (10) electors who indicate they will attend a meeting on any weekday at a date, time and place designated in the petition. The petition must be submitted to the Superintendent or designate at least three (3) weeks prior to the date on which such a meeting is required. An acceptable alternative to a petition is the receipt of at least ten (10) individually signed letters from electors indicating the same information required of the petition described above.

Amended Text, adopted by Board Motion

4.7 The Board will hold special meetings provided that petitions are received signed by at least forty (40) electors who indicate they will attend a meeting. A special meeting must be held within thirty (30) days of the receipt of this petition submitted to the Superintendent or designate, at a location to be determined by the Board. An acceptable alternative to a petition is the receipt of at least forty (40) individually signed letters from electors indicating the same information required of the petition described above.

September 5, 2018

At the September 5, 2018 Board Meeting, trustees approved the following policy amendment:

Board Policy 8 COMMITTEES OF THE BOARD

A motion was passed by the Board to amend section 4 of Policy 8 regarding committee membership for the Student Engagement Committee. Previously, this committee included junior high and high school students, however with the approved change this committee will only include high school students from across the Division. 

Administrative Procedures

October/November 2019

  • Updates to all AP references to be in line with the Education Act

October 2, 2019

Administrative Procedure 301 ADMISSION OF NON-RESIDENT STUDENTS

  • Background updated

Administrative Procedure 220 ALTERNATE LEARNING PROGRAMS

  • Combined previous Administrative Procedure 270 HOME EDUCATION, previous Administrative Procedure 271 BLENDED EDUCATION PROGRAM, previous Administrative Procedure 230 DISTANCE EDUCATION and previous Administrative Procedure 221 OUTREACH PROGRAMS into one comprehensive Administrative Procedure.

Administrative Procedure 140 TECHNOLOGY ACCEPTABLE USE

  • Update to reflect that the Technology Acceptable Use Form (Student) will be included in the annual online student enrollment verification and will be acknowledged annually by parents. Additionally, the terms will be reviewed at the beginning of each school year with students. Additionally, there have been updates to the Technology Acceptable Use form for staff.

Administrative Procedure 145 USE OF PERSONAL OWNED DEVICES (PODS)

  • Edited for clarity.

Administrative Procedure 110 SCHOOL COUNCILS

  • Clarified duties of Principal and Board in relation to School Councils. Added a clause that allows for the inclusion of junior high school students on School Councils. 

Administrative Procedure 430 ROLE OF THE PRINCIPAL

  • Addition of information surrounding parent-teacher interviews.

Administrative Procedure 201 HUTTERITE COLONY SCHOOLS 

  • Added to the Administrative Procedure Manual.

August 7, 2019

Administrative Procedure 314 CONCUSSIONS

  • New AP added to the manual.

August 1, 2019

Administrative Procedure 140 TECHNOLOGY ACCEPTABLE USE

  • Updates for consistency with existing AP 492: Administrative Procedure 492 Adult Interaction with Students and Administrative Procedure 146 Responsible Use of Electronic Social Media.

    8.2 Staff will not issue friend or follow requests to students and will decline similar requests from students on all social media platforms. 

Administrative Procedure 146 RESPONSIBLE USE OF ELECTRONIC SOCIAL MEDIA

  • Updated social media platforms
  • Updates to section 3 surrounding appropriate staff-student online correspondence/interactions.

Administrative Procedure 262 EXTRA-CURRICULAR: HIGH SCHOOL and

Administrative Procedure 263 EXTRA-CURRICULAR: JUNIOR HIGH SCHOOL

  • Updated to include the Westwind Athletics Spectator Code of Conduct.

Administrative Procedure 451 ROLE OF THE DEPUTY SUPERINTENDENT

  • The procedure has been renamed to Role of the Assistant Superintendent of Human Resources.
  • Updates made to job description
  • The phrase "Deputy Superintendent" has been updated to "Assistant Superintendent of Human Resources in several Administrative Procedures (AP155, AP255, AP 400, AP403, AP407, AP411, AP415, AP423, AP424, AP425, AP428, AP429, AP442, AP448, AP454, AP457, AP458, AP459 AP478, AP480, AP513, AP515)

Administrative Procedure 452 ROLE OF ASSISTANT SUPERINTENDENT-LEARNING SERVICES

  • Updates made to job description

Administrative Procedure 453 ROLE OF ASSISTANT SUPERINTENDENT-INCLUSIVE LEARNING

  • Updates made to job description

Administrative Procedure 455 ROLE OF COMMUNICATIONS OFFICER

  • Updates made to job description

Administrative Procedure 456 ROLE OF EXECUTIVE ASSISTANT TO THE SUPERINTENDENT

  • Updates made to job description

Administrative Procedure 492 Adult Interaction with Students

  • Updates to section 2 surrounding appropriate staff-student interactions.

May 30, 2019

Administrative Procedure 321: Young Offender Information Sharing

The AP has been amended to include “Youth Worker(YW)/Probation Officer (PO)” where currently only "youth worker" appears.

September 5, 2018

Administrative Procedure 132: Emergency School Closure

A revision has been made to AP 132 that includes the Director of Transportation in the decision-making process of emergency school closures. That change has been made and the revised document is on the website.

 

Community Engagement

From time to time, the Board of Trustees and Administrative Team may invite feedback from parents, students, staff, and the community as it considers revisions to Board Policies and Administrative Procedures and/or development of new Board Policies and Administrative Procedures. 

Links to current community engagement opportunities related to Board Policies are listed below.

No current opportunities