Policy and Procedure Updates

The Board of Trustees and Administration of Westwind School Division welcomes opportunities for stakeholders to dialogue on educational matters and providing feedback on Administrative Procedures is one of the ways in which you can share your input.  Please fill out this form to share your ideas about AP's with the Westwind Administration team.

Recent updates on existing Board Policies and Administrative Procedures are below.

Board Policies

At the May 30, 2019 Board Meeting, trustees approved the following policy amendment:

Board Policy 7: Board Operations

Original Text

4.7 The Board will hold special meetings provided that petitions are received signed by at least ten (10) electors who indicate they will attend a meeting on any weekday at a date, time and place designated in the petition. The petition must be submitted to the Superintendent or designate at least three (3) weeks prior to the date on which such a meeting is required. An acceptable alternative to a petition is the receipt of at least ten (10) individually signed letters from electors indicating the same information required of the petition described above.

Amended Text, adopted by Board Motion

4.7 The Board will hold special meetings provided that petitions are received signed by at least forty (40) electors who indicate they will attend a meeting. A special meeting must be held within thirty (30) days of the receipt of this petition submitted to the Superintendent or designate, at a location to be determined by the Board. An acceptable alternative to a petition is the receipt of at least forty (40) individually signed letters from electors indicating the same information required of the petition described above.

 

At the September 5, 2018 Board Meeting, trustees approved the following policy amendment:

Board Policy 8 - Committees of the Board

A motion was passed by the Board to amend section 4 of Policy 8 regarding committee membership for the Student Engagement Committee. Previously, this committee included junior high and high school students, however with the approved change this committee will only include high school students from across the Division. 

Administrative Procedures

August 7, 2019

Administrative Procedure 314 CONCUSSIONS

  • New AP added to the manual.

August 1, 2019

Administrative Procedure 140 TECHNOLOGY ACCEPTABLE USE

  • Updates for consistency with existing AP 492: Administrative Procedure 492 Adult Interaction with Students and Administrative Procedure 146 Responsible Use of Electronic Social Media.

    8.2 Staff will not issue friend or follow requests to students and will decline similar requests from students on all social media platforms. 

Administrative Procedure 146 RESPONSIBLE USE OF ELECTRONIC SOCIAL MEDIA

  • Updated social media platforms
  • Updates to section 3 surrounding appropriate staff-student online correspondence/interactions.

Administrative Procedure 262 EXTRA-CURRICULAR: HIGH SCHOOL and

Administrative Procedure 263 EXTRA-CURRICULAR: JUNIOR HIGH SCHOOL

  • Updated to include the Westwind Athletics Spectator Code of Conduct.

Administrative Procedure 451 ROLE OF THE DEPUTY SUPERINTENDENT

  • The procedure has been renamed to Role of the Assistant Superintendent of Human Resources.
  • Updates made to job description
  • The phrase "Deputy Superintendent" has been updated to "Assistant Superintendent of Human Resources in several Administrative Procedures (AP155, AP255, AP 400, AP403, AP407, AP411, AP415, AP423, AP424, AP425, AP428, AP429, AP442, AP448, AP454, AP457, AP458, AP459 AP478, AP480, AP513, AP515)

Administrative Procedure 452 ROLE OF ASSISTANT SUPERINTENDENT-LEARNING SERVICES

  • Updates made to job description

Administrative Procedure 453 ROLE OF ASSISTANT SUPERINTENDENT-INCLUSIVE LEARNING

  • Updates made to job description

Administrative Procedure 455 ROLE OF COMMUNICATIONS OFFICER

  • Updates made to job description

Administrative Procedure 456 ROLE OF EXECUTIVE ASSISTANT TO THE SUPERINTENDENT

  • Updates made to job description

Administrative Procedure 492 Adult Interaction with Students

  • Updates to section 2 surrounding appropriate staff-student interactions.

May 30, 2019

Administrative Procedure 321: Young Offender Information Sharing

The AP has been amended to include “Youth Worker(YW)/Probation Officer (PO)” where currently only "youth worker" appears.

September 5, 2018

Administrative Procedure 132: Emergency School Closure

A revision has been made to AP 132 that includes the Director of Transportation in the decision-making process of emergency school closures. That change has been made and the revised document is on the website.

 

Community Engagement

From time to time, the Board of Trustees and Administrative Team may invite feedback from parents, students, staff, and the community as it considers revisions to Board Policies and Administrative Procedures and/or development of new Board Policies and Administrative Procedures. 

Links to current community engagement opportunities related to Board Policies are listed below.

No current opportunities