Administrative Procedure 263

EXTRA-CURRICULAR: JUNIOR HIGH SCHOOL

Background

The Division endorses recognizes that junior high students are to have the opportunity to be involved in and participate in extra-curricular activities, which encourages participation in intra-divisional league and tournament play.

Definition

Extra-curricular refers to those activities sponsored by the school, which provide opportunities for student(s) to participate in activities, which are related to the school program and supervised by teachers or other authorized personnel. The majority of these activities would take place outside regular school hours.

Procedures

  1. Junior high extra-curricular activities are to take place immediately after school or on Saturdays.
     
  2. Late hours are to be avoided.
     
  3. Grade 9 teams/programs may be allowed to participate in one (1) overnight trip per year within the province, with Superintendent approval. Junior High Zone playoffs may require an additional overnight stay.
     
  4. It is not intended that grade 7 and 8 teams will have overnight trips. If grade 7 and 8 students are members of a grade 9 team, they shall follow this Administrative Procedure.
     
  5. Some high school teams/programs that include junior high students (grades 7, 8 and 9) may require overnight travel. Administrative Procedure 261 – Co-Curricular and Extra-Curricular Activities, and Administrative Procedure 262 – High School: Extra-Curricular will apply to those junior high students.
     
  6. It is essential that supervision be provided throughout the activity, including transportation.
    1. If an overnight stay is required, supervision shall be provided.
    2. If the group is mixed, there shall be both male and female supervisors at a ratio determined by the Principal.
       
  7. It is required that students will travel to and from an event in the pre-approved mode of transportation with the following exceptions:
    1. When a parent of a student is present at the event, the student may be released to the parent upon their request.
    2. If a parent has made prior arrangements with the Principal or coach, a student may be released according to those arrangements.
    3. The Division does not allow the practice of students driving themselves or other students to and from offsite activities.

  8. The Superintendent expects administration, coaches and supervisors to conduct each program in such a way that: 
    1. Self-esteem and respect of each team member is valued,
    2. Sportsmanship is reflected in the conduct of both participants and spectators as outlined in the Westwind Athletics Spectator Code of Conduct. 
    3. Parental communication is evident.

  9. The Superintendent requires principals to meet with all coaches, including volunteer coaches, prior to the beginning of the season and review expectations in the Coaches Code of Conduct and this Administrative Procedure, and ensure copies are given to all coaches.
    1. Coaches will sign a copy of this Administrative Procedure, as well as the Coaches Code of Conduct indicating their compliance with this Administrative Procedure.
    2. Copies will be kept on file in the Principal’s office.

  10. The principal at each school shall ensure there is proper supervision at all team/activities/functions. Westwind School Division recommends at least two (2) supervisors depending on activity/function. Coaches should always avoid private one-on-one situations with team members.

  11. Every effort is to be taken to avoid assessing excessive fees that may discourage student participation.
     
  12. The Superintendent recommends that, whenever possible, all activities or school teams are to be supervised or coached by a member of the Westwind staff. 
     
  13. Whenever possible, junior high leagues are to be organized within the Division.
     
  14. Junior high principals are encouraged to organize Division tournaments in the various areas of competition. Associated costs for Division final tournaments will be shared between the host school and the Division.
    Divisional tournaments at the Junior High level shall be scheduled to minimize the time out of the classroom for coaches and athletes, and shall not be extended over multiple days.
     
  15. Track and field meets may be held on the basis of one (1) day per school and one (1) day per Division event.
     

Appendix

Coaches Code of Conduct

Reference

Section 1,11,31,32,32,52,53,196,197,222 Education Act

Traffic Safety Act

Guide to Education ECS to Grade 12

Safety Guidelines for Physical Activity in Alberta Schools

Safety Guidelines for Secondary Inter-School Athletics in Alberta

Physical Education Safety Guidelines

 

Approved: June 11, 1996

Amended: February 7, 2012; August 21, 2018; July 31, 2019; November 20, 2019