Administrative Procedure 185

RECORDS MANAGEMENT

Background

A Records Management program will be maintained to provide control over the quality and quantity of information produced by the Division, from its creation until its disposal, for legal, fiscal and historical purposes. Proper custody, storage and disposal of records shall comply with statutory requirements and is under the authority of the Secretary-Treasurer.

Procedures

  1. Records management covers a broad spectrum of records such as accounting, purchasing, and corporate insurance, personnel, property, and student records.

  2. The Records Management program shall consist of a Subject File Classification Guide and a Retention and Disposal Schedule.

  3. The Retention and Disposal Schedule shall be consistent with federal and provincial legislation.

  4. The Executive Team and principals shall be responsible for the filing of records according to the Subject File Classification Guide and for the disposal of records in accordance with the Retention and Disposal Schedule.

Reference

Section 33,52,53,68,197,222,225 Education Act

Freedom of Information and Protection of Privacy Act

FOIP Regulation 200/95

Student Record Regulation 225/2006

Information Bulletin 3.2.5 – Access to Information

Information Bulletin 3.2.7 – Student Record Regulation Information

 

Approved: August 21, 2018