Board Policies & Administrative Procedures

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Administrative Procedure Administrative Procedure 454.4: ROLE OF HEALTH AND SAFETY COORDINATOR

Background

Guided by the Division's mission, vision, values and goals, the Health and Safety Coordinator will assist the Secretary-Treasurer in fulfilling the general and specific aspects of the role description for the Superintendent as defined in provincial health and safety legislation, the Alberta Education Act and Board Policies and Administrative Procedures. 

Procedures

The Health and Safety  Coordinator is directly responsible and accountable to the Secretary-Treasurer. The Health and Safety Coordinator will have specific responsibilities for:

  1. Occupational Health and Safety Leadership
    1. Develops for the approval of the Secretary-Treasurer and then implements an effective health and safety program that includes:
      1. Hazard identification and control
      2. Inspections
      3. Emergency Preparedness
      4. Incident reporting and investigation
      5. Health and safety training
    2. Conducts, provides, tracks and makes recommendations for employee safety training.
    3. Ensures effective use of the "PublicSchoolWorks" on-line training and incident management software program.
    4. Performs detailed technical safety, hazard and environmental research.
    5. Coordinates and consults with division and school administration regarding health and safety issues in their respective areas.
    6. Leads and works collaboratively with the joint worksite health and safety committee to implement approved internal safety rules, guidelines and procedures.
    7. Administers, compiles, analyzes and interprets incident, injury and lost time statistics.
    8. Maintains currency in knowledge and skills required for the position.
    9. Draft, revise and review all pertinent Administrative Procedures relating to health and safety in the division.

  2. Occupational Health and Safety Management
    1. Inspects and audits Division facilities and work sites observing operations and activities, and investigates health and safety concerns.
    2. Analyzes, or causes to be analyzed, hazards and situations and develops risk assessments for public and non-public areas.
    3. Notifies appropriate persons regarding substandard practices and substandard conditions relating to safety and safe work practices; makes recommendations for corrections and follows up to ensure remedial action has been taken.
    4. Reviews incidents and makes recommendations for future prevention.
    5. Ensures preparation, or monitors and approves preparation, of all Division safety documents, including emergency preparedness plans.
    6. Monitors and maintains safety supplies at all division sites.

  3. Staff and Student Wellness
    1. Provides functional direction to ensure that the physical environment is safe and conducive for staff and students.
    2. Contributes positively in the creation of a safe and secure environment to support student learning.

  4. Fiscal Responsibility
    1. Makes recommendations for Safety Program funding allocations.
    2. Makes recommendations to the Secretary-Treasurer regarding possible actions to increase the effective and efficient operation of the Safety Program.
    3. Operates in a fiscally prudent and responsible manner.

  5. Policy/Administrative Procedures
    1. Participates in the planning, development, implementation and evaluation of Board policies and administrative procedures within areas of responsibility.
    2. Ensures the application of Board policies and administrative procedures as required in the performance of duties.

  6. Organizational Management
    1. Ensures progressive Division compliance with the Occupational Health and Safety Act, Regulations and Code.
    2. Ensures progressive Division compliance with all safety regulations regarding hazardous substance handling and disposal.
    3. Assists in emergencies and crisis situations in a team-oriented fashion.

  7. Communications and Community Relations
    1. Takes appropriate actions to ensure open and transparent internal and external communications are developed and maintained in areas of responsibility.
    2. Reports directly to the Secretary-Treasurer relating to Safety Program development.
    3. Confers with specialists, external consultants and government personnel to obtain or provide information and resolve disputes.

  8. Secretary-Treasurer Relations
    1. Establishes and maintains positive, professional working relations with the Secretary-Treasurer
    2. Honours and facilitates the implementation of the Board's roles and responsibilities as defined in Board policy and encourages staff to do the same.
    3. Provides the information the Secretary-Treasurer requires to perform his/her role in an exemplary fashion.

  9. Leadership Practices
    1. Practices leadership in a manner that is viewed positively
    2. Exhibits a high level of personal, professional and organizational integrity.
    3. Provides leadership to the joint health and safety committee

References

References: Sections 52, 53, 68, 204, 222, 225 Education Act

Employment Standards Code

Freedom of Information and Protection of Privacy Act Labour Relations Code

Occupational Health and Safety Legislation 

Funding Manual for School Authorities

 

Approved: February 3, 2021