Board Policies & Administrative Procedures

Back to Administrative Procedures

Administrative Procedure Board Policy 20: COMMUNICATION WITH PARENTS

The Board recognizes parents as the primary caregivers and decision-makers for their children. As such, the Board is committed to communicate, engage and partner with parents in order to provide the best possible learning experience for each child and strongly encourages and expects school personnel and parents to communicate on all matters related to student education and wellbeing. The Board expects that parents will exercise their responsibility to share specifics of their family values with school personnel, as their values/beliefs apply to their child’s experience in school. Teachers and school administrators will comply with Board directed and legislated requirements when communicating with parents.


  1. Teachers will make available to parents course outlines and curriculum outcomes that indicate what content will be covered in all subject areas.
    1. Principals will ensure there is a link on the school website to help guide parents to the Alberta Program of Studies.

  2. Teachers are encouraged to communicate with parents regarding any content the teacher believes the parent will find to be offensive or inappropriate for their student.

  3. Parents have the responsibility to review the program of studies approved by Alberta Education and the course outlines provided by teachers to ensure that they are aware of what is being taught in classrooms.

  4. Division School Council meetings will be scheduled three (3) times each school year to provide the opportunity for discussion of current issues with trustees, senior administration, school administrators and school council representatives
    1. Parents are encouraged to communicate with their school council, so issues can be discussed at the Division level.

  5. Principals will inform parents of the creation/establishment of all school clubs, extra-curricular and student-led organizations, at the beginning of the school year, or in the event of a new club or organization, parents will be advised prior to the first meeting of the group.
    1. As the Principal provides this information to parents, it is expected parents will ensure their children are aware of their expectations regarding involvement in any and all school clubs and student-led organizations.
      1. School personnel will encourage students to inform their parents of their involvement in all school activities and student-led organizations of interest to them.
        1. If a parent contacts the Principal with a query about the involvement of their child – the Principal shall disclose to the parent anything that falls within the parents’ legal right to receive.

  6. Principals shall give parents the opportunity to exercise the decision to “opt out” a student from curricular content that is sexual in nature, such as Human Sexuality, Theme V.( Refer to Administrative Procedure 206)
    1. This does not, and cannot, apply to discussions that incidentally arise as a part of daily classroom interaction.

  7. Where a student discloses sensitive, personal information to a member of a school staff – every effort is to be made to ensure the safety of the student and to guide the student to qualified personnel and, whenever possible, to the parent.
    1. In the event that school personnel believe that a child is in danger an appropriate referral shall be made to Alberta Children’s Services, as per Administrative Procedure 325 – Alleged Child Abuse and Neglect.
      1. As defined in the Alberta Child, Youth and Family Enhancement Act, Section 4(1): “Any person who has reasonable and probable grounds to believe that a child is in need of intervention shall forthwith report the matter to the director”. 

Legal Reference:

Section 1, 16.2, 18, 20, 45, 45.1, 50, 50.1, 50.2, 60, 61, 113 School Act

Alberta Human Rights Act

Child, Youth and Family Enhancement Act

Family Law Act

Teaching Profession Act


Approved: May 30, 2017

Amended: August 21, 2018